Director of Campus Sustainability
About the job
Just as the PMA is committed to acquiring and exhibiting artworks by a diverse range of artists and offering programming that features a wide array of perspectives and collaborators, we also firmly believe that diversity of experience and backgrounds leads to a stronger institution - one that is better equipped to serve all of Maine’s communities and thousands of visitors from throughout the world.
If you’re looking for a work environment where this range of backgrounds is prioritized, where participation and communication is encouraged, where important discussions happen, and where creativity is a part of everyday life, then we strongly encourage you to consider joining our team.
The PMA’s recent purchase of an adjacent property located at 142 Free Street, the development of Congress Square (a major, underdeveloped urban park in Portland at the main entrance of the museum), and the potential development along Spring Street behind the museum all present a unique opportunity to engage the PMA campus and thoughtfully plan the museum’s future. To learn more about the PMA campus, please visit the following link: https://www.portlandmuseum.org/about.
The Director of Campus Sustainability is integral in developing a unified campus that reimagines the Portland Museum of Art (PMA) as a sustainable, central gathering place for art, conversation, education, creativity, and community impact. They are responsible for ensuring an innovative, well-maintained, safe, inclusive, and securely run museum complex of buildings and grounds, and assure all facility operations meet museum standards for care of collection and loaned art.
ESSENTIAL JOB FUNCTIONS:
Collaborates with PMA leadership and the Board of Trustees to lead the development of the long-term vision and strategy for PMA properties, creating a leading model of sustainability through thoughtful stewardship of resources and the environment.
Oversees and manages the planning, budgeting, bidding, and approval processes for all construction and maintenance projects.
Guides environmental health, safety, and sustainability initiatives and develops contracts in accordance with established PMA policies.
Provides proactive recommendations for preventative maintenance, service, and energy-saving initiatives for routine and complex areas including HVAC systems, interior and exterior materials, gallery lighting, exhibition installation and technology, and grounds maintenance.
Manages maintenance projects performed by internal staff and external contractors for work in a museum setting and develops tracking and evaluation systems to measure and assess efficient and effective use of resources.
Oversees day-to-day facilities operations and manages the department’s core service areas as well as the maintenance, information technology (IT), events services, and janitorial functions.
Collaborates closely with the Director of Collection and Exhibitions, Chief Curator, and external Installations Designer to reduce the risk of a loss or damage to any artwork in the museum’s collection or on loan to the museum.
Collaborates with the Department of Philanthropy on grant and foundation requests for funding.
Oversees capital projects and improvements from concept to completion, including defining project scope and timelines, selecting and negotiating with vendors, and budget management.
Accurately and efficiently maintains systems and records consistent with all local and national codes including hazardous materials, right to know, preventative maintenance, historic preservation, and other documentation as required by law and best practice standards.
Serves as staff liaison for the PMA Buildings and Grounds Committee. Oversees and works with committee members to set priorities aligned with the Strategic Plan. Leads the Risk Management Committee, oversees the museum’s Sustainability Committee, and serves on other committees as assigned. Creates, organizes, and serves as the staff liaison of the Board and staff Sustainability Committee.
Through leadership and oversight of the PMA campus, is responsible for tracking climate change data and represents the museum at City and State discussions.
Supports the PMA’s strategic goal to advance a culture of inclusivity and diversity.
Champions the museum’s strategic initiatives and vision, providing enthusiastic leadership that strengthens the PMA and supports positive workplace culture.
Fosters relationships and builds philanthropy with patrons at the PMA, as defined by displaying behavior that welcomes all individuals contacted in the course of work.
Performs special projects and other related duties as required, directed, or as the situation dictates.
Complies with all PMA safety rules and procedures.
Supervises Facilities and Information Technology staff. Responsibilities include interviewing and hiring, training and development, scheduling, counseling, disciplining, evaluating performance, and terminating.
EDUCATION & EXPERIENCE:
Bachelor’s degree in architecture, engineering, or related field. Minimum of nine years of experience in facilities management and experience with humidity and temperature control requirements in a museum setting or similar environment. Knowledge of construction, engineering, electrical, blueprints, leasing and all facets of property management operation. Progressive responsibility managing teams in multiple aspects of large and complex facilities and capital projects.
Ability to multi-task, organize work, coordinate multiple projects, and meet deadlines with careful attention to detail in a fast-paced, collaborative environment.
Thorough working knowledge of building industry, complex HVAC and security systems, and of all common building trades.
Demonstrated knowledge of green design, current sustainability practices and strategies, with LEED AP/PassiveHouse/Living Building Challenge accreditation preferred.
Proficient experience in museum quality mechanical, electrical, and plumbing (MEP) systems design, and operations.
Leadership skills as demonstrated internally at PMA as well as with outside parties.
Ability to work independently, solve problems, and react effectively to urgent situations.
Proven written and oral communication skills, including ability to adhere to PMA brand charter and style guide, and ability to communicate effectively with constituents in-person, over the phone, and via email.
Organizational ability with strong management and supervisory skills; ability to work with close attention to detail, and to maintain confidentiality.
Ability to travel regionally and nationally.
Demonstrated awareness and sensitivity to the needs and concerns of individuals from underrepresented groups and ability to guide the PMA’s mission, vision, and strategic goal to advance a culture of inclusivity and diversity.
Ability to supervise employees and conduct team building and training as needed, including offering regular constructive and positive feedback.
Ability to effectively operate computers and software including Microsoft Office, necessary for assigned duties.
Knowledge of budget development, implementation, and monitoring.
Ability to handle sensitive and confidential information with discretion.
Ability to pass a criminal background check.
Ability to be available for on-call facilities/maintenance support 24 hours a day and seven days a week.
Ability to establish, maintain, and foster positive and harmonious working relationships with coworkers and a variety of individuals contacted in the course of work.
WORKING CONDITIONS & PHYSICAL DEMANDS:
Regular attendance at the workplace is required.
Work is performed in a normal museum and office environment not subject to extremes of noise, temperature, odor, etc. Operates computer, printer, photocopier, fax machine, laminating machine, and other office equipment. Work involves extended sitting, computer use, and small muscle tasks. Some regional and national travel may be required. May occasionally be exposed to hazardous conditions, including high-heat equipment, toxic chemicals and fumes, loud machinery, and working in tight quarters.
EQUAL OPPORTUNITY EMPLOYER:
The PMA is an equal opportunity employer and values diversity at our museum. We do not discriminate on the basis of race, color, religion, national origin, ancestry, age, sex, sexual orientation, physical or mental disability, veteran status, status as a whistleblower, marital status, gender identity or expression, genetic information, or any other basis prohibited by applicable law.
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